Five ways VCare can help save you time in your Nursing Home
An extensive workload combined with a time poor environment results in residential care management contantly being on the lookout for more efficient ways of managing their facilities. If you’re looking for ways to improve productivitiy and increase efficicency, reduce time managing resident records, and provide the highest level of care, implementing an residential software such as VCare could be the right solution for your residential care facility. VCare can help you to save both time and money.
Here are five ways VCare can help save you time in your residential care facility:
- Automated care management
- Admin, sales and marketing
- Financial functionality
- Reporting functionality
- Mobile functionality
Automated care management
VCare is an electronic way of meeting all of your care planning and resident recording requirements practically, efficiently and in line with best practice.This is achieved by reducing manual data entry, giving your staff more time on tasks that add value to your facility such as caring for your residents.
Examples of Care Management functionaiity within VCare include:
- VCare allows the review of completed, in progress and overdue care items.
- Triggers and checklists can be set to ensure care actions are completed.
- VCare can help with performance management as it maintains a record of the task, date, time and who completed the work.
- The assessments and events functionality can have built-in decision trees and pathways which aid in critical thinking.
- ‘Help’ text in assessments can prompt staff and guide their clinical decision making as well.
“VCare is a user friendly, intuitive solution that meets all our care planning needs. Staff find the system very easy to use. Features such as the triggers and alerts, hand over report, clinical indicator report and graphs help us to manage, monitor and review the quality of care delivered.”
Bertie Reaney, Assistant Director of Nursing
Admin, Sales and Marketing
The admin, sales and marketing functionality within VCare provides access to resident information promptly and efficiency, giving you more control and management over your facility, so nothing gets missed. This module ensures all enquiries are managed promptly . Prospects can be added to a waiting list for both retirement villages and residential care facilities alerting staff when space becomes available, allowing facilities to maximise occupancy levels.
- Prospect Management
- Waiting Lists
- Document Management
VCare’s financial module gives managers and administrators the tools to effectively handle funding and billing in an efficient manner consistent with NZ health funding models and to pass that billing information to the organisation’s wider financial systems.
VCare includes an integrated debtor’s ledger and extensive billing functions for managing a range of billing scenarios, including comfort/trust accounts. This module reduces the time needed for invoicing and creates a better process for account management.
VCare’s financial module functionality includes:
- Bank Imports
- Direct Debits
- And much more
With VCare, as soon as data is entered into the system it can be included in a report. This means your staff can simply run reports from VCare rather than having to then manually compile all the data from existing paper files before creating their custom reports.
Within VCare, multiple reporting options are available, ranging from analysing falls to being able to plan care items and identify ongoing risk areas. Giving staff the ability to access relevant reports will help them perform to the best of their knowledge and in line with aged care accreditation.
Some major benefits of VCare reporting:
- Report in real-time
- Information as you need it
- Gives you the ability to analyse the data efficiently
- Comprehensive and detailed reporting
- Ability to extract reports
- Easy to develop
By embracing the shift towards mobile functionality within your facility, staff and management are no longer restricted to a desk or wherever the piece of paper is. Staff can access resident information on the go, no matter where they are.
Staff are no longer wasting time recording results manually then entering these into a system later on. This results in improved information validity as resident information is entered as it happens. The resident information is therefore more timely, easier to recall and requires less work as it avoids the double handling of information from paper to computer. It also means other staff don’t have to run around trying to find the latest notes on a resident, if these haven’t been entered into a system.
Incident information can be entered by all staff at any time, reviewed by management and incident reports can be extracted from the data entered. Managers can receive instant notification of any incident that have occured by email.